Adding inventory to WholeCell by ESN is the best method with a single device or a group of devices that are all the same model.

There are five steps:

  1. ESN
  2. Device
  3. Functionality
  4. Grade
  5. Review


First, go to the purchase order that you received the device(s) on and click the + button.

1. ESN

Now you can enter the ESN(s) of your devices and run ESN Checks (if you have them turned on in Settings > ESN Checks).

If you're adding inventory of varying device models or conditions we recommend uploading inventory by Spreadsheet.

You'll need to click the Check ESNs button whether you have checks turned on or not.

If you have checks turned on, you'll see a box like this:

2. Device

Select the device's manufacturer, model, variant, and other attributes in the device section menu:

Here we've chosen an Apple iPhone 7 A1660 128GB Black Verizon.

If you can't find a record for the model you're adding, click the Add a new Device link:

This will allow you to add a new product record to your Device Catalog, which you can manage in Settings > Devices.

3. Functionality

In WholeCell we describe a device's functional condition with Damage Conditions. A device is either Fully Functional (with no damage conditions), or it may have any number of conditions which you can manage in Settings > Damage Conditions.

When you click on Damaged, a list of available conditions will drop down.  Choose whichever conditions are appropriate for the device(s) you're adding:

4. Grade

Choose whichever grade suits the device(s) you're adding by clicking on the appropriate box.  Grades can be managed in Settings > Grades.

5. Review

Look over the details in the review box.  You can add an internal note which will appear on the specific pages for each inventory item.

If everything is accurate, click Save.

Once saved you'll be able to print inventory labels and choose between adding more inventory to the PO, or going back to view the PO itself.


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